Onsite / Physical: Seminars/Workshops/Conferences/ Symposia

 

Guidelines for Applicants

 

Introduction:


 The ICSSR- SRC in its endeavor to encourage and promote Social Science Research in the Southern Region on important issues of social sciences relevance in terms of Research Development and Policy, provides partial financial assistance to organize State/Regional/National seminars/ conferences/ workshops/symposiums.


1. General Guidelines


1.1 Objectives

 

1.1.1. To provide partial financial assistance for organizing seminars/ conferences/workshops on themes of contemporary relevance in different disciplines of social science and interdisciplinary social science areas with national or international participation and perspective.


 1.1.2. To support seminars/ conferences/workshops on themes of social sciences that involves socially relevant and policy-oriented issues


 1.1.3. To promote seminar activities in backward regions, neglected areas and encourage scholars from marginal groups.


 1.1.4. The overall objective is to promote the seminars/conferences/workshops that facilitate exchange of views among research scholars and contribute to and enhance the quality of existing social science research.


 1.2. Nature and Scope of the Proposal


 1.2.1. The theme of the State/Regional/National seminars / conferences/workshops proposal must be within the purview of social sciences. The proposals that do not have significant social science content and perspective, shall not be considered.


 1.2.2. The proposals on relevant social science themes should be focused, coherent and realistic in their coverage and scope. The academic background of the convener and paper presenters must be in conformity with the theme of the proposed seminar. The paper presenters and key speakers must be largely social science researchers and academicians.


 1.2.3. The Concept Note must specify (a) Background (b) Objectives (c) the research questions being addressed in the seminar (d) Main Themes (e) the sub-themes (f) possible contribution of the Seminar outcome to the existing body of social science research/policy relevance.


 1.2.4. As a whole the proposals should be well-conceived on themes of significant social science concerns, inviting broad, interdisciplinary and national/ regional level participation and debate.


2. Eligibility Criteria for Award 


 2.1 The organizing institution, to which the grant shall release, should be from either of the following categories from Southern Region


 a. A government/public funded university/Institution/college recognized by the UGC


 b. A government/ public funded research institution recognized by ICSSR


 c. A Government Aided institution /College recognized by UGC


 d. If Others, please provide the details

 2.2. An applicant is an individual scholar applying through his/her Institution, he/she can apply only once in a financial year.


3. How to Apply 

  The Applicants need to fill the Online Application Form for organizing seminar/ conferences/workshop. The Online Application Form link is given in the last page of the guidelines.

The applicant needs to upload the following documents in PDF Format:

1. The Forwarding Letter and Undertaking from the Registrar/Principal/Director/ Head of the Department of host University/Institution (Format Enclosed)

2. Detailed Concept Note (500-1000 words) with Main Themes, Sub-themes along with the research questions being addressed in the seminar and the possible contribution of the seminar outcome to the existing body of social science research, as Annexure IA. The tentative session-wise program, mentioning the topic of each session and its presenters as Annexure IB. The lists of national and international paper presenters and speakers with their respective affiliations as
Annexure IC.

3. A brief CV of the Convener/Director of the Seminar (in 3-4 pages) as Annexure II.

4. A ‘Caste Certificate’ or ‘Person with Disability Certificate’ from the competent authority in case the seminar convener belongs to the SC/ST category or a Person with Disability as Annexure III..

Requests for financial assistance of Rs.1.5 Lakh and above the proposal should be sent to the ICSSR office in New Delhi.

Note: Applicants need not to submit the hard copy of the application and other documents to ICSSR – SRC.

Budget Head


 Permissible Budget Heads for Conducting Seminars/Workshops

 

S. No.

Budget Head

Percentage of Budget to be allocated

1

Domestic Travel

20%

2

Accommodation

15%

3

Food Expenses

30%

4

Honorarium to Key Paper Writers & Presenters/lecture deliverer

20%

5

Contingency/Office Expenses (Including Venue Bookings, Printing, Stationery, Xeroxing, Banner/ Poster, Certificates, Audit Charges)

15%

 

Total

100%

 

Note: 1. Momentums, Shawls, Bouquets, Garlands and Printing of Souvenir are not permissible. 

         2. The amount need to be booked against the percentages mentioned above. 


4. Procedure for Award of Seminar Grant


 4.1. All the proposals that are complete as per the prescribed format, shall be evaluated by an Expert Committee nominated for the purpose by the Chairman, ICSSR-SRC. Approvals/ rejections of proposals shall be as per the recommendations of the Committee.


4.2. The Expert Committee meetings will be held three times in the months of July, October and January in the financial year.


5. Monitoring/Release of Funds


 The financial and other terms and conditions will be as follows:


 5.1 The institution/organization should inform the Southern Regional Centre about any financial assistance received from other sources.


 5.2. The approved funds will be released in two installments. The first installment of 75% of the sanctioned amount will be released on receipt of the Advance Receipt Grant-In-Aid Bill. (The Advance Receipt for the amount of funds to be released should be signed by the authorized finance officer (e.g. Registrar, Principal, Finance Officer, Director, etc of the organization where money is to be released).


5.3. The second and final installment of 25% or less, as the case may be, will be released after the conclusion of the seminar on receipt of a) A Brief Seminar Report, and b) A Detailed Seminar Report (2 copies, hard-bound and also email the soft copy in word format at srcicssrprograms@gmail.com), c) List of Resource Persons & Participants (hard copy and soft copy in word format) d) photographs (hard copy and soft copy) e) audited head-wise statement of accounts and utilization certificate (on 19-A Form) of the entire sanctioned amount, duly certified by the auditor/ finance officer, in case, the grantee organization is a central university, along with the either original or photo copy of the supporting bills. These must be in accordance with the prescribed format as specified in the concerned Sanction Order. The submission of reports and audited accounts as per the prescribed format mentioned in the concerned Sanction Order, is mandatory and should be submitted within 10 days of completion of the seminar/conference.
 
 5.4. The accounts relating to the seminar grant will be made available for internal as well as external audit.


 5.5. The grantee organization shall be liable to refund the entire grant amount together with the interest @ 10% from the date of encashment of the cheque in case the event did not take place within the stipulated period or the financial year for which the grant had been released.


 5.6. The decision of the Honorary Director, ICSSR-SRC on the question whether there has been breach or violation of any of the terms and conditions mentioned herein as well as in the sanction order/letter, shall be final and binding on the grantee.


6. Obligation of the Forwarding Institution


 6.1. The forwarding institution, through which ICSSR-SRC grant will be administered, has to provide, an undertaking to administer and manage the ICSSR grant, as per the terms and conditions of the grant as prescribed by ICSSR and provide logistical support for the execution of the grant under the format given in the approval/sanction letter.


 6.2. The institution should ensure that the Convener/Director of the seminar submits a detailed report within 10 days after the Seminar/Conference/ workshop/ symposium


 6.3. The forwarding institution must submit in the prescribed format a utilization certificate and audited statement of accounts for the total expenditure incurred on the Seminar/Conference /workshop/symposium along with the original or photo copy of the supporting bills and refund the unspent amount of the grant, if any.


 6.4. In case of non-fulfillment of any of the Terms & Conditions, the applicant/ organization will not be eligible for further support under any of the schemes of ICSSR-SRC.


 Applications, complete in all respects, should be addressed to:


 The Honorary Director

Indian Council of Social Science Research

Southern Regional Centre

(Ministry of Education, Govt. of India)

Osmania University Main Library Building, Hyderabad – 500 007

Email: srcicssrprograms@gmail.com


 Note:- Please keep ready the uploading of the following documents before filling the Online Application Form 


 1. Passport Size Photo (JPEG)

2. CV (PDF)

3. Detailed Concept Note with main and sub-themes (PDF)

4. Tentative Session-Wise Program Schedule (PDF)

5. Tentative List of National and International Paper Presenters and Speakers (PDF)

6. Caste Certificate for reserved categories (if applicable) (PDF)

7. Person with Disability Certificate (if applicable) (PDF)

8. Digital Signature (JPEG)

9. Forwarding Letter (PDF)

10. Budget Estimation (PDF)

11. Undertaking for following the COVID-19 Guidelines (PDF)


 
 

Format of Forwarding Letter

Format of Budget Estimation


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