Programme Seminars / Workshops

Guidelines

The ICSSR- SRC in its endeavor to encourage and promote Social Science Research in Southern Region on important issues of social sciences relevance in terms of Research Development and Policy, provides partial financial assistance to organize State/Regional/National seminars/ conferences/workshops/symposiums.

1. General Guidelines
1.1 Objectives
1.1.1. To provide partial financial assistance for organizing seminars/ conferences/workshops on themes of contemporary relevance in different disciplines of social science and interdisciplinary social science areas with national or international participation and perspective.
1.1.2. To support seminars/ conferences/workshops on themes of social sciences that involves socially relevant and policy-oriented issues
1.1.3. To promote seminar activities in backward regions, neglected areas and encourage scholars from marginal groups.
1.1.4. The overall objective is to promote the seminars/conferences/workshops that facilitate exchange of views among research scholars and contribute to and enhance the quality of existing social science research.
1.2. Nature and Scope of the Proposal
1.2.1. The theme of the State/Regional/National seminars / conferences/workshops proposal must be within the purview of social sciences. The proposals that do not have significant social science content and perspective, shall not be considered.
1.2.2. The proposals on relevant social science themes should be focused, coherent and realistic in their coverage and scope. The academic background of the convener and paper presenters must be in conformity with the theme of the proposed seminar. The paper presenters and key speakers must be largely social science researchers and academicians.
1.2.3. The Concept Note must specify (a) Background (b) Objectives (c) the research questions being addressed in the seminar (d) Main Themes (e) the sub-themes (f) possible contribution of the Seminar outcome to the existing body of social science research/policy relevance.
1.2.4. As a whole the proposals should be well-conceived on themes of significant social science concerns, inviting broad, interdisciplinary and national/ regional level participation and debate.

2. Eligibility Criteria for Award
2.1 The organizing institution, to which the grant shall released, should be from either of the following categories from Southern Region
a. A government/public funded university/Institution/college recognized by the UGC
b. A government/ public funded research institution recognized by ICSSR
c. A Government Aided institution /College recognised by UGC
d. If Others, please provide the details
2.2. An applicant is an individual scholar applying through his/her Institution, he/she can apply only once in a financial year.

3. How to Apply
3.1. The seminar proposals should be submitted in the prescribed format, complete
with all the requisite Annexures. Only complete proposals in all respects shall be processed.
3.2. Two copies of the proposal ( also email soft copy at programs@icssr-src.org), complete with all the requisite annexures must be sent by post to the ICSSR well in advance, preferably 4 months before the scheduled dates of the seminar to enable its proper evaluation and processing.
3.3. The submission of reports and audited accounts as per the prescribed format mentioned in the concerned Sanction Order, is mandatory and should be submitted within 10 days of completion of the seminar/conference. Non-submission of reports and audited accounts will debar the seminar convener/ Non Public funded organization from future ICSSR funding. Poor quality of report will make it difficult to seek future funding under the ICSSR-SRC schemes.

The proposals should consist of the following:
1. The duly filled in Application Form for organizing seminar/ conferences/workshop (Application Form Enclosed)
2. The Forwarding Letter and Undertaking from the Registrar/Principal/Director/ Head of the Department of host University/Institution (Format Enclosed)
3. Detailed Concept Note (500-1000 words) with Main Themes, Sub-themes along with the research questions being addressed in the seminar and the possible contribution of the seminar outcome to the existing body of social science research, as Annexure IA. The tentative session-wise programme, mentioning the topic of each session and its presenters as Annexure IB. The lists of national and international paper presenters and speakers with their respective affiliations as Annexure IC.
4. A brief CV of the Convener/Director of the Seminar (in 3-4 pages) as Annexure II.
5. A ‘Caste Certificate’ or ‘Person with Disability Certificate’ from the competent authority in case the seminar convener belongs to the SC/ST category or a Person with Disability Disability as Annexure III.

Requests for financial assistance of Rs.1.5 Lakh and above the proposal should be sent to the ICSSR office in New Delhi.

4. Procedure for Award of Seminar Grant
4.1. All the proposals that are complete as per the prescribed format, shall be evaluated by an Expert Committee nominated for the purpose by the Chairman, ICSSR-SRC. Approvals/rejections of proposals shall be as per the recommendations of the Committee.
4.2. The Expert Committee meetings will be held three times in the months of July, October and January in the financial year. Accordingly, two copies of the proposal (also email soft copy at programs@icssr-src.org), complete with all the requisite annexures must be sent by post to the ICSSR-SRC well in advance, preferably 4 months before the scheduled dates of the seminar to enable its proper evaluation and processing.

5. Monitoring/Release of Funds
The financial and other terms and conditions will be as follows:
5.1 The institution/organization should inform the Southern Regional Centre about any financial assistance received from other sources.
5.2. The approved funds will be released in two installments. The first installment of 80% of the sanctioned amount will be released on receipt of the Advance Receipt Grant-In-Aid Bill. (The Advance Receipt for the amount of funds to be released should be signed by the authorized finance officer (e.g. Registrar, Principal, Finance Officer, Director, etc of the organization where money is to be released).
5.3. The second and final installment of 20% or less, as the case may be, will be released after the conclusion of the seminar on receipt of a) A Brief Seminar Report, and b) A Detailed Seminar Report (2 copies, hard-bound and also email the soft at programs@icssr-src.org), c) audited head-wise statement of accounts and utilization certificate (on 19-A Form) of the entire sanctioned amount, duly certified by the auditor/ finance officer, in case, the grantee organization is a central university, along with the either original or photo copy of the supporting bills. These must be in accordance with the prescribed format as specified in the concerned Sanction Order. The submission of reports and audited accounts as per the prescribed format mentioned in the concerned Sanction Order, is mandatory and should be submitted within 10 days of completion of the seminar/conference.
5.4. The accounts relating to the seminar grant will be made available for internal as well as external audit.
5.5. The grantee organization shall be liable to refund the entire grant amount together with the interest @ 10% from the date of encashment of the cheque in case the event did not take place within the stipulated period or the financial year for which the grant had been released.
5.6. The decision of the Honorary Director, ICSSR-SRC on the question whether there has been breach or violation of any of the terms and conditions mentioned herein as well as in the sanction order/letter, shall be final and binding on the grantee.

6. Obligation of the Forwarding Institution
6.1. The forwarding institution, through which ICSSR-SRC grant will be administered, has to provide, an undertaking to administer and manage the ICSSR grant, as per the terms and conditions of the grant as prescribed by ICSSR and provide logistical support for the execution of the grant under the format given in the approval/sanction letter.
6.2. The institution should ensure that the Convener/Director of the seminar submits a detailed report within 10 days after the Seminar/Conference/workshop/symposium
6.3. The forwarding institution must submit in the prescribed format a utilization certificate and audited statement of accounts for the total expenditure incurred on the Seminar/Conference/workshop/symposium along with the original or photo copy of the supporting bills and refund the unspent amount of the grant, if any.
6.4. In case of non-fulfillment of any of the Terms & Conditions, the applicant/ organisation will not be eligible for further support under any of the schemes of ICSSR-SRC.



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